REAL ESTATE ADMIN

Office Administrator – Real Estate (Secondary & Off-Plan) Location : Mirdiff , Dubai Experience Required : 3–4 years of UAE real estate administration experience Salary : 6500 AED Interested share me your resume to talent@safi-global.com Job Description: We are seeking an experienced and highly organized Office Administrator for a real estate company. The ideal candidate must have strong hands-on experience in both Secondary and Off-Plan transactions, with the ability to manage day-to-day office operations and support sales teams from deal initiation to transfer / handover. The role requires deep knowledge of UAE real estate processes, documentation, platforms, and regulatory compliance. Key Responsibilities: General Office & Operations • Manage daily office operations and administrative workflows • Coordinate between sales agents, clients, developers, trustees, and management • Maintain accurate records, reports, and transaction trackers • Ensure compliance with RERA / DLD regulations • Assist management with operational and reporting requirements Secondary Market Responsibilities (A–Z) • Handle complete secondary market transactions from offer to title deed transfer • Prepare and manage Form A, Form F, MOUs, NOCs, and related documentation • Coordinate with buyers, sellers, agents, trustee offices, developers, and banks • Track deals from offer acceptance to transfer completion • Liaise with DLD, Trustee Offices, and developers • Maintain accurate secondary market deal trackers Off-Plan Responsibilities (A–Z) • Handle end-to-end off-plan sales administration • Coordinate with developers’ sales administration teams • Prepare and manage booking forms, reservation forms, and offers • Collect and verify client KYC documents • Register off-plan transactions on DLD / Oqood • Coordinate SPA issuance, signing, and registration • Track payment plans, milestone payments, and post-handover payments • Follow up with developers on approvals, NOCs, and handover schedules • Assist agents and clients during handover process • Maintain detailed off-plan trackers and payment schedules Platforms & Systems • Manage and update listings on Property Finder, Bayut, Dubizzle • Work with CRM systems and internal trackers • Proficient in MS Office / Google Workspace Required Skills & Qualifications • 3–4 years of experience as a Real Estate Office Administrator in UAE • Strong knowledge of Secondary Market & Off-Plan processes (complete cycle) • Hands-on experience with DLD, Oqood, Trustee Office procedures • Excellent documentation, coordination, and follow-up skills • Strong communication skills (English required; Arabic is a plus) • Ability to manage multiple transactions simultaneously • Well-organized, detail-oriented, and proactive Preferred Qualifications • Experience working with multiple developers • Familiarity with Ejari, mortgage coordination, and handover processes • Experience supporting large sales teams